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Getting Started – For Department Admins (en)

Learn what the most important technical tasks of department administrators are, as well as the possibilities and limitations that come with the role.

🔑 Login and Access

There are two ways to log in:

  • Direct login – Use the username and password you have received.

  • SSO (Single Sign-On) – If your company has set this up, log in via the company’s login solution.

📌 Tip: If you have trouble logging in, contact your company administrator or Woba Support.

📊 Find Your Results

Once logged in, you can access your department’s data under Riskmap and Overview. Here you can:

  • View your department’s well-being score and risk level (green/yellow/red color code).

  • Explore the factors driving your department’s results (e.g., workload, collaboration, leadership).

  • Read the AI Executive Summary, which provides an easy-to-understand overview with recommended actions.

  • Create action plans directly based on your department’s results.

  • View total responses.

  • And much more.

👀 What Can You See?

By default, you can only see results for your own department – unless you have been granted extended access by the company administrator. This means:

  • You only see data for your own employees and departments.

  • You can access reports and action plans for your area.

  • You cannot see data for the entire organization or other departments (unless explicitly granted).

🛠 Roles and Permissions

Your access is determined by the company administrator. You may have the following permissions:

Departments:

  • Can view own departments

  • Can edit own departments

  • Can view own employees

  • Can edit own employees

  • Can view and edit sensitive data for own employees

  • Can create own employees

  • Can delete own employees

  • Can view other administrators

Other Permissions:

  • Action Plans

  • Comments

  • Advanced Filters

  • Reports

📌 Note: Not all department admins have all permissions – this depends on what the company administrator has activated for you.

✅ Checklist for Department Admins

  • I can log in (via direct login or SSO).

  • I have access to my department’s results in Riskmap.

  • I can find the necessary data in Riskmap and Overview.

  • I understand which permissions I have (and which I do not have). 

📅 Last updated: August 25, 2025
📞 Need help? Contact us via support@woba.io or use the live chat in the bottom right corner.