🛠️ Getting Started as an Occupational Health & Safety Committee (en)

Purpose of “Getting Started”

As part of the Occupational Health & Safety Committee (AMO), you have a special responsibility to ensure that your workplace complies with legal requirements for workplace assessments (APV) while proactively working on wellbeing and occupational health and safety.

Woba helps you conduct APVs, collect employee feedback, and follow up with concrete actions – all in a way that provides overview and creates real impact.

This guide shows you the key steps: from planning and conducting an APV in Woba to collaborating with managers and employees to turn results into concrete improvements.

👉 Need a technical step-by-step guide to setting up an APV in Woba? Find it here: [Indsæt link til Getting Started for AMO – TEKNISK]

🎥 Video Guide: Getting Started as an AMO Member

▶️ [Indsæt video eller Loom-embed]

The video covers:

How to plan and send out an APV in Woba
How to read and understand the results
How to work with action plans in collaboration with managers and employees
How to follow up and document your efforts

🧾 Key Steps in the Process

1. Set the framework for APV work

Start by clarifying:

Which legal requirements and internal guidelines must be met?
How does the APV fit into your other occupational health and wellbeing work?
What is the goal of this APV (e.g., assess psychological work environment, physical safety, wellbeing)?

👉 Once the purpose is clear, it becomes easier to create support and ownership across the organization.

2. Involve both managers and employees

AMO’s strength lies in collaboration between employee representatives, managers, and HR.

Make sure managers understand how to use the results in their departments and involve them in follow-up work
Ensure employees feel secure about anonymity and the purpose of the APV
Plan how results and actions will be communicated throughout the organization

👉 The broader the involvement, the stronger the impact of your efforts.

3. Conduct the APV in Woba

Once the foundation is in place, you can carry out the APV in Woba.

Choose the questionnaire framework that fits your needs (e.g., psychological APV, physical APV, or a combination)
Plan the time period and inform employees about the process
Monitor response rates continuously and engage the organization along the way

👉 The key is not just to conduct an APV, but to create ownership of the subsequent actions.

4. Analyze results and prioritize focus areas

After the APV is completed:

Identify strengths and challenges in both psychological and physical work environments
Invite top management and possibly department managers for a review and discussion of results – how will you ensure follow-up, and how is responsibility distributed?
Jointly select 1–2 focus areas to prioritize first

👉 AMO’s role is to ensure that results are translated into concrete and realistic actions.

5. Develop and anchor action plans

The APV should lead to concrete improvements.

Use Woba’s action plan module to create and document initiatives
Distribute responsibilities among managers, employees, and AMO
Set clear deadlines and follow up

👉 Think of the action plan as a management tool that helps you stay focused on the most important initiatives.

6. Follow up and document

Follow-up is a legal requirement – but also key to creating real value.

Share the status of action plans at AMO meetings
Follow up with managers on implementation in their departments
Document the work so you can report internally and comply with regulatory requirements

👉 When employees see that their feedback leads to action, it strengthens both trust and future participation.

💡 Tips for a strong start op in AMO

Treat the APV and your occupational health work as an ongoing process – not a standalone project every three years
Combine quantitative data from Woba with dialogue and observations in everyday work
Use your results as a basis for collaboration between HR, managers, and employees
Highlight improvements – small and large – to build engagement

❓ Frequently Asked Questions

How do we ensure our APV meets legal requirements?
→ Woba supports all mandatory APV requirements – from conducting the survey to documentation and follow-up via action plans.

How do we best work with action plans in practice?
→ Use action plans as a management tool for follow-up. Assign responsibilities, set deadlines, and follow up continuously.

How can we document follow-up on the APV?
→ All action plans and status updates can be downloaded directly from Woba as reports, serving as official documentation.

How do we ensure managers take ownership of APV work?
→ Involve managers early, clarify their role in the action plans, and follow up on progress together with AMO.

How can we engage employees in the APV process?
→ Communication is key: be clear about purpose, anonymity, and how feedback is turned into concrete actions.

How often should follow-up surveys be conducted?
→ Many AMOs choose to do a follow-up survey after 6–12 months to evaluate whether action plans are effective and to track wellbeing trends.

🔗 Related articles

How to set up a questionnaire framework in Woba
Data ethics and anonymity in Woba
How to work with action plans
Communication templates for APV and occupational health work

✅ Checklist before you continue

☑ Have you defined the purpose of your APV?
☑ Have you ensured involvement of both managers and employees?
☑ Have you selected focus areas to prioritize?
☑ Have you developed and communicated action plans?
☑ Do you have a plan for follow-up, responsibilities, and documentation?

📅 Last updated: August 20, 2025
📞 Need help? Contact us via support@woba.io or use the live chat in the top right corner.

🌍 Vil du læse denne artikel på dansk? Klik her:
Getting Started - AMO I Woba (DK)